Cross-border Commerce
The bottleneck in export work is not sales, it is paperwork. The same information is typed three times, into the invoice, the packing list and the customs filing.
Contracts, invoices, customs, logistics and settlement connected along one line.
What usually goes wrong
The same details, three times over
Item details are retyped into the proforma invoice, commercial invoice, packing list and customs filing, and one wrong field delays clearance.
HS classification depends on a person
Classification is decided from one person experience, and duty rates or FTA preference are missed.
Cost is known only after the fact
Freight, duty and exchange movements are not reflected, so the margin at quotation differs from the margin at settlement.
How we approach it
- 01Normalise the item masterPart number, HS code, origin, weight and packing unit are managed in one place so every document references the same record.
- 02Generate documentsOne entry derives the proforma invoice, commercial invoice, packing list and customs filing data.
- 03Assist HS and duty decisionsHS candidates are suggested from the item description alongside a duty rate and FTA preference comparison. Final classification assumes review by a licensed customs broker.
- 04Connect cost to settlementCost composition by Incoterm is calculated at quotation and reconciled against actual settlement.
What you receive
| Export process map | Contract, invoice, customs, logistics and settlement end to end |
|---|---|
| Item and counterparty master | HS code, origin, packing unit and buyer terms |
| Document generator | Proforma invoice, commercial invoice, packing list and certificate-of-origin data set |
| Landed-cost simulator | Landed cost calculated across Incoterms, exchange rate, freight and duty |
| Logistics and settlement tracking | Shipment status, payment reconciliation, outstanding receivables |
How it runs
| Trade process review | 1-2 weeks | Items handled, trade terms and document flow surveyed |
| Master design | 2 weeks | Data model for items, counterparties and terms |
| Build | 5-8 weeks | Document generation, simulator and tracking |
| Verification | 2 weeks | Documents checked against real shipments and reviewed by a customs broker |
| Launch | 1 week | Training and handover to operations |
Frequently asked
How does an export system differ from a general ERP?
A general ERP covers orders, inventory and settlement on domestic terms. An export system has to carry customs documents, HS code and origin, cost composition by Incoterm and foreign-currency settlement in the data model itself.
Does the system decide the HS code?
It suggests candidates and shows the classification grounds alongside them. Final responsibility for classification rests with the declarant, so it is designed as an assistive tool on the assumption that a customs broker reviews it.
Can it handle FTA origin management?
It accumulates the evidence for origin determination on a bill-of-materials basis and records whether the criteria of each agreement are met. Retention periods are set on the assumption of a post-clearance verification.
How are exchange rate and freight movements reflected?
The rate and freight at quotation are stored as a snapshot and compared against the values at settlement, shown as margin movement. You can trace per shipment which variable reduced the margin.
Can overseas buyers log in?
Where needed we provide a buyer-facing screen in English for order status and document download. Access is isolated per counterparty.
Does it connect directly to the customs system?
Electronic filing with Korea Customs carries declarant and certification requirements, so we normally automate up to generating and transmitting the filing data and route the declaration itself through your customs broker.
A 30-minute call first
We do not quote a rate before the scope is defined. We map your current flow on a call and reply with a draft architecture and a staged cost range within a week.